Administrative Assistant Jarinu

Administrative Assistant Jarinu

Sibelco is a global material solutions company. We mine, process and sell industrial minerals at locations worldwide, focused primarily on silica, clays, feldspathics and olivine.

We are also leaders in glass recycling. The Sibelco Group operates over 110 production sites in 31 countries, with a team of over 5,000 people.

Click to see how Sibelco materials are used in products and your home.

Jarinu

Position Summary

Provide general administrative support to the global leaders, stakeholders and teams.

They provide support services in the areas of human resources, administration, finance and logistics; they attend to suppliers and customers, providing and receiving information about products and services;

they handle various documents, carrying out all the necessary procedures related to them.

Shifts

This position is for administrative hours 7 : 30 am - 17 : 30 pm from Monday to Thursday and on Friday until 16 : 30 pm - with 1 hour lunch

Responsibilities

Ensure an always (seemingly effortless) professional representation of the department (lead) to the outside world and ensures smooth day-to-day functioning of the department.

Coordinate managers' schedules and arrange appointments and establish agendas.

Arrange and coordinate business travel for managers, directors or other division heads.

Screen managers' phone calls and incoming mail.

Coordinate department meetings; arrange use of conference rooms.

Serve as a contact to employees, investors or other stakeholders inside and outside the organization.

Document and follow-up organization and department procedures to complete tasks in a timely manner.

Use features and functions of computer software packages to produce electronic mail, reports, spreadsheets, charts, graphics, spreadsheets, databases, etc.

Performing support services in the areas of human resources, administration, finance and logistics, dealing with suppliers, clients and employees.

Ensuring the proper functioning of building facilities.

Registering employees and third parties in the facilities systems or in Workday when it is linked to the facilities system.

Manage restaurant, security and cleaning companies

Transport and charter administration.

Managing office, cleaning and pantry supplies.

Supporting the onboarding and offboarding of employees using restaurants and public transport.

Generating restaurant and transport files and sending them to the BST team.

• Controlling entrances from the concierge during the day;
• Participate fully with their ideas in the development of methods or techniques that contribute to the process of continuous improvement;
• Driving a company car when necessary for external activities;

Contribute to the 5S Program.

Qualifications

Education : University degree, preferably in Business Administration, Economics or Accounting.

Experience : 3 years in the payroll area

Languages : Portuguese, English is a plus.

• Skills : Teamwork;
• Time management;
• Integrity;
• Respect;
• Working under pressure and proactivity;
• Ability to Analyse;
• Ability to communicate;
• Independence;

Technical knowledge : MS Office, mainly Excel spreadsheets (advanced).

Benefits

• PLR;
• Chartered transport;
• Car park and on-site restaurant;
• Food (basic food basket);
• Medical assistance (cover for legal dependants);
• Dental care;
• Life insurance;

Dr Aon (Psychologist and Nutritionist)

But most importantly, if you embrace our core values, and if this role sparks your enthusiasm to apply your passion to contribute in a meaningful way as a part of Sibelco’s team of unique talents within a diverse international business community, then we very much look forward to hearing from you.